by Stephanie Elsen
As an accounting and payroll software development company, we talk to customers everyday who are looking to make data entry processes more efficient. Thankfully Red Wing Software products have the capability of helping in various ways. Use these features to avoid data errors and increase data entry efficiency!
Time Clock/Time Capture Tools
Using time clocks or other time capture tools can decrease the amount of time spent processing payroll. Instead of entering data by hand, you import the data that has been collected in the time clock or other device, directly into your payroll software. You can map the fields of information you need to import to your payroll software, so that only the information you desire is imported along with the time.
Copy from Previous and Recall
When entering new information into the system, make use of the recall, recurring and copy functionality instead of entering the data manually. These tools provide a way for you to copy from data that’s already in the system. Consider how many similar transactions, employees, customers, and more that you enter over the year, and you will see why this is such a time-saving feature!
If there is a piece of information you need to update for a wide variety of records, you can use the mass update function to save significant time! One example is the updating of vendors to be marked as 1099 vendors. If you need to update several vendors at once, use the mass update tool! It allows you to see a list of vendors available, pick from a list which ones to change, and then make those changes all at once. The same update function is available for employees, customers, vendors and other master files.
Whether you are using Red Wing Software or other accounting and payroll software, using these functions can save time and make your work more efficient!