Your Payroll Program: Reduce Costs and Improve Efficiency

By Stephanie Elsen

No matter whether you are using payroll software or a payroll service for your business, you are surely using a payroll program to enter and track employee information, hours worked, and all the associated necessary information to pay employees.

A basic payroll program may meet most of your needs at the start, but as time goes on and you grow, there will be areas that need to change along with your business. As a business changes and continues to drive for more efficiency and cost reduction, there are a number of areas to consider in your payroll program to make improvements. Consider payroll features that can decrease staff resources and reduce the costs of paper, printing, check stock, envelopes and postage.

Payroll program capabilities that the help improve efficiency and reduce costs:

  • Direct Deposit Payment

    Transfer pay electronically to employee bank accounts, rather than issuing printed checks.

  • Publish Pay Advices

    Distribute direct deposit pay advices electronically, rather than printing on paper and handing them out.

  • Electronic/e-Filing of State and Federal Reports

    File tax forms and reports electronically via the internet instead of purchasing all the associated materials, printing and sending them.

  • Time Clock/Time Capture Device Import

    Import employee time from a time clock/time capture device electronically, rather than entering the information by hand.

  • Leave Calculation and Reporting

    Maintain accrual, payment and reporting of vacation, sick leave, and PTO with the ability to print accrued, used and remaining on employee pay stubs.

  • Local Tax Tracking

    Set up and track local taxes or tax groups, rather than keeping track of that often complex information in a spreadsheet.

  • Multiple State Tax Tracking

    Track and pay taxes in multiple states, and track tax requirements for mobile employees working in multiple states.

  • Benefit/Deduction Tracking

    Track benefits such as 401K, cafeteria plan, and other benefits/deductions and employer matches within your payroll program rather than using an external spreadsheet.

  • Wage Garnishment

    Wage garnishment can be complex, depending on many factors. Track and pay complex wage garnishments in your payroll system. If your program cannot do it, you will need to manually calculate every payday and enter it into the system.

Many businesses that are outgrowing their payroll program or seeking time and cost-savings contact Red Wing Software, seeking a better way to handle their growing payroll needs. CenterPoint Payroll Software is an in-house payroll software program that can accommodate all of these functions and many more.

Your Payroll Program: Reduce Costs and Improve Efficiency

What Customers think about eFiling with Red Wing Software & Aatrix

Red Wing Software customers have been experiencing the benefits of electronic tax filing (“eFiling”) for many years. eFiling can be done seamlessly using Red Wing Software Payroll Software. Customers simply begin the process within the software, and complete the service via Aatrix, Red Wing Software’s eFiling partner.

Through a recent survey, Aatrix gathered some comments from Red Wing Software eFiling customers.

  • “Aatrix makes it so easy and affordable that I don't even consider doing it myself.”
  • “Very efficient. I like the way you can confirm that each report has been sent.”
  • “Wish we had utilized the service sooner!”
  • “Since using Aatrix, I have not had any issues with any reporting agencies in payroll as it is very accurate.”
  • “The customer service team could not have been more helpful and endlessly patient!”
  • “Most definitely makes year-end much easier to accomplish. Cost-effective, easy to understand and helpful support staff - can't ask for more.”
  • “Well worth the money!Tax filing doesn't make my head hurt any longer!”
  • “I file for only about 15-20 employees annually. Aatrix eFiling has made my life easier - what took days now takes an hour! Will always use it.”
  • “Aatrix is easy to use and accurate.I have complete trust that Aatrix is correct and that it will be filed correctly and on time.If you are like me and at the last minute getting the reports finished and filed, Aatrix is the saving grace.I have absolute confidence in this company, which is saying something in this day and age.Fantastic job Aatrix and thank you for being there!”

For more information about electronic tax filing, please call 800-732-9464!

Payroll Software – Who Needs Earnings and Deductions?

By Stephanie Elsen

Who Needs Earnings and Deductions

You know the answer if you are responsible for payroll at your organization. An earning code represents the calculation used to calculate an employee’s pay, such as hourly, salaried, bonus, etc. A deduction code does the same for an employee’s deductions, such as 401K, wage garnishment, etc.

Most payroll software programs include a standard set of earning and deduction codes for you to choose from. If your needs become more complex than your payroll system can handle with the standard codes, be sure that your system includes the ability to customize the codes so you can calculate earnings and deductions correctly. If your system doesn’t allow you to customize the codes, you will need to figure out a way to do the calculations outside the payroll system, and enter them into the system by hand. This is inconvenient and inefficient.

A good example of this is a wage garnishment deduction. An employee’s garnishment calculation must be done correctly, and wage garnishments can vary greatly by employee. You need to ensure garnishments are calculated and deducted correctly from employee pay checks. If the system will not allow you to create the code to meet your needs, you will need to calculate it elsewhere and enter by hand.

CenterPoint Payroll Software has a set of standard earning and deduction codes available. And you can also customize as many codes as you need to, so you won’t have to be using spreadsheets or entering data by hand.