Direct deposit is a payroll software tool that helps companies save time and money by depositing pay electronically into employee bank accounts. Many businesses are now going a step further and publishing and distributing their company's pay advices electronically instead of printing the pay stub on paper and handing them out or mailing them. Here are some great reasons for you and your business to try publishing pay advices electronically instead of printing them on paper.
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Easier distribution
When you publish pay advices, an email notification is sent to employees, and from there they can click on a link to sign in and view their pay information. There is no longer a need to walk around with envelopes and distribute to each employee or pay postage and mail them. Distribution happens as soon as you send the email notifications, saving you the time associated with finding employees and handing them the paper documents, and you save money by cutting out the postage.
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Reduced paper and ink costs
Pay advices typically use a sheet of paper and an envelope each. How many envelopes and paper would you save each year by eliminating the need for this paper each pay day? If you have 50 employees and they are paid every two weeks, it amounts to 1,300 envelopes and 1,300 sheets of paper. Help the environment and your bottom line by publishing electronically instead!
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Easy ongoing employee access to pay information
Publishing pay advices allows the company to save pay data and make it available to employees, which in turn provides a secure place for employees to access their pay data with just a login name and email address. This saves the HR department time, and also lets employees know there is a central place for them to access their pay data any time they wish.
Using a publish pay advice application can help your company save time and money, and can also keep employees happy.