FFSC Recommendations on Accounting for Hedging Transactions

By Stephanie Elsen

Jim Kelm 2013 President of the Farm Financial Standards Council

The Farm Financial Standards Council (FFSC) has been working on developing recommendations for hedge transactions for agricultural operations. In January 2014, nearly 70 pages of additional content will be added to the Financial Guidelines for Agriculture. The content will provide content and examples of how to account for hedge (futures and options) transactions on financial statements for agricultural producers.

The additional content to be released contains information about two types of hedging: fair value hedges and cash flow hedges. Fair value hedges are when a producer stores grain that is valued on the balance sheet at fair market value and is readily available for sale. In this case the resulting hedging gains and losses are included in the revenue section of the income statement. Cash flow hedges occur when a producer hedges items not available for sale, including planned or growing crops or livestock. These items are valued at cost on the balance sheet, and the resulting hedging gains and losses may be excluded from the income statement and instead shown in other comprehensive income.

To learn more about the FFSC recommendations on accounting for hedging transactions, look for the new content in January of 2014 at www.ffsc.org

The FFSC was created to promote uniformity and integrity in financial reporting and analysis for farmers. Learn more about their mission and the tools they offer by visiting their Web site: www.ffsc.org


The Farm Financial Standards Council – Accounting Standards for Farm Businesses

By Stephanie Elsen

Jim Kelm 2013 President of the Farm Financial Standards Council

The Farm Financial Standards Council or “FFSC” is an all-volunteer non-profit group consisting of individuals interested in the improvement of financial and managerial accounting for agricultural producers. The FFSC works to create uniformity in farm financial accounting analysis. Farmers can benefit from paying attention to the FFSC and The Guidelines.

Using The Financial Guidelines for Agriculture provides consistency to third parties such as lenders and consultants. If you understand and follow The Guidelines, your lenders and consultants will have a better understanding of your financial information. With a better understanding of your business, those third parties can help you improve your operation. While you may be using your farm accounting software application to track this information, setting it up correctly is also important, and that’s when you can turn to The FFSC Guidelines.

The FFSC Guidelines are detailed in one document, which is indexed by subject. While The Guidelines are quite lengthy, reading the entire document from cover to cover is not necessary. Rather, The Guidlines should be used as a resource when a specific question arises. For example, there may be a field in your accounting system for you to assign a value to breeding livestock. You may not be aware of how to assign this value, and this situation is a perfect example of when to turn to the FFSC Guidelines and look up the best way do that.

The FFSC was created to promote uniformity and integrity in financial reporting and analysis for farmers. Learn more about their mission and the tools they offer by visiting their Web site: www.ffsc.org.


How Does CenterPoint Accounting for Agriculture Compare with Basic Accounting Programs?

By Stephanie Elsen

Thousands of Red Wing Software customers understand the benefits of using software specific to agriculture in managing their farm, rather than using a basic program. Because of their wide-appeal, basic, mass-marketed accounting systems get a lot of press and have a massive number of users. These products are top-of-mind for many people in search of accounting software. Many people ask us to compare CenterPoint against those products. Red Wing Software's farm accounting software, CenterPoint Accounting for Agriculture, includes the basics you need such as writing checks, entering payables and receivables, and managing your general ledger. CenterPoint offers specific features for farms to help see their true potential. Here are some of the main differences between CenterPoint Accounting for Agriculture and basic accounting programs. To summarize the reason: many CenterPoint users come from basic programs and are seeking specific features that can help them manage their farm better.

  • Book, Market, and Tax Asset Value Tracking:

    Know the true value of your assets for whatever purpose you choose.
  • Budget and Forecasting:

    Gain the ability to create “what if” scenarios for your farm, and you’ll be able to project future sales, cash flow, income statements, and assets and liabilities. You’ll then be able to more accurately plan for future business strategies!
  • Financial Analysis:

    Owners and managers can get in-depth financial analysis with unlimited ability to structure and segment entire operations, profit centers, accounts, and inventories to track data, combine entities, and receive the most relevant farm reporting available today.
  • Information Tracking for Farms, Fields, Landlords, etc.:

    Always have access to information at your fingertips about your farm, land, etc. for yourself and your managers, landlords, bankers, and more.
  • Multiple Quantity Inventory Tracking:

    While basic programs often don’t allow for any inventory tracking, CenterPoint for Agriculture allows for inventory tracking in multiple quantities, so you can keep better track of your items no matter how you buy or sell them.
  • Multiple Tax Entities:

    Allows you to track multiple tax entities in one database for keeping financial data separate, yet still perform combined business analysis when necessary.
  • Production Analysis:

    Provides detailed crop and livestock information on a cost per unit basis.
  • Ratio Analysis:

    Calculates ratios for your farming operation and shows trends, so you can address issues and become more profitable.
  • Transaction Distribution to Multiple Accounts:

    Easily distribute complex transactions across multiple accounts and production units, for an accurate financial picture.

Expand Limited to Unlimited.

Some programs limit the amount of data you can have in your system. When you reach these limits, which you were likely unaware of at the start, you will need to move on to something new. Here are some of the ways CenterPoint compares to typical basic systems when it comes to limits:

 CenterPoint Accounting Basic System
Companies Unlimited Limited
Concurrent Users Unlimited Limited
Customers Unlimited Limited
Inventory Items Unlimited Limited
Support Calls Allowed with Support Plan Unlimited Limited
Transactions Unlimited Limited
Years of History Saved Unlimited Limited

Beef Up Security.

One person might start out running the whole accounting system, but eventually tasks will be divided up. At that point, you will likely want to limit what employees can do and see in the accounting system, based on their job. CenterPoint has menu level security, so users can see only the screens they are given access to within the system.

Not all programs are created equal. Any accounting system has its positive and negative points. Just because something is used and known by the masses does not mean it’s the best product available. Basic programs do a great job for many farms, for many years. But when your farm starts to outgrow its accounting software feature set, it might just be time to contact Red Wing Software. 800-732-9464, info@redwingsoftware.com.

What is an Account Distribution (Overhead Distribution) in Farm Accounting Software?

By Red Wing Software

Farm Scene

Overhead expenses are those production and non-production costs not readily traceable to specific profit centers or production center details. Although overhead expenses are not directly related to any specific area of your business, they do play a part in the profitability of each area. Account distributions can be used to automate the process of expensing overhead to profit centers or production center details.

Expenses can be distributed by percentage, by acre or by head, and can be distributed at the time the expenses are entered or later when you know exactly how they should be distributed. A distribution can be set up that distributes all overhead expenses, or distributions can be set up for various scenarios. For example, you could distribute utility costs to the various entities of the business. Distributions can also be used to distribute unallocated revenue, such as a government ag payment.

EXAMPLE:

Overhead expenses, such as insurance expenses, will be distributed to all profit centers based on each profit center’s percent of total gross revenue. In our example, dairy is 55% of the operation. Crop is 45% with two crops of corn (60%) and soybeans (40%).

If the insurance bill is $1,000:

  • $550 insurance expense would be allocated to dairy.
  • $270 insurance expense would be allocated to corn.
  • $180 insurance expense would be allocated to soybeans.

Allocate your overhead expenses correctly with account distributions, and you’ll have a better idea about your true product costs.

Why CenterPoint Accounting Software for Agriculture?

Accounting Software – CenterPoint Accounting Software

By Stephanie Elsen

Are you looking for something better to handle the financial information for your farm? You might be wondering if you came to the right place. During the search process, you probably noticed that there are many accounting software programs available. It can be hard to decide between them all. Here are some statistics about the people who choose Red Wing Software’s CenterPoint Accounting for Agriculture to handle their farm’s financial information.

  • About 55% need agriculture-specific features or accounting features that work well for farms. By far, the number one reason people move to CenterPoint Accounting for Agriculture is that they want to enter and track information specific to how a farm operates. Functions such as production analysis, multiple quantity inventory tracking, and ag-specific ratio analysis (and much more) provide meaningful information, so it is easier to make profitable decisions for your farm.
  • 27% are outgrowing their basic accounting software. Those who began by using a basic or “shelf” software program can find that as they grow, it can no longer handle their needs. Perhaps they need to manage more than one entity, or the number of transactions has become too large for their current system. In these situations and many more, CenterPoint is a great program to look at. It can handle the multiple entities, and there is no hard limit to the data that can be entered and stored.
  • 18% are new farms. Farms and agricultural operations just starting up can definitely benefit from the accounting and financial tools offered in CenterPoint Accounting for Agriculture. Why not start with a program you know can grow as your operation grows, and can give you the information you need, in the way you need to see it. Staying on top of financial trends and knowing your profitability from the start can really help you grow!

Make the right decision for your farm. Red Wing Software and CenterPoint Accounting for Agriculture have helped thousands of farm accounting software users manage their financial information. Contact us today to see how we can help you by calling 800-732-9464 or e-mailing info@redwingsoftware.com.