***See the aca-information.htm file instead.

CenterPoint Payroll - Affordable Care Act (ACA) Forms Frequently Asked Questions

ACA Forms Prepare & Print - Duration: 50 min 01 sec

Q: Are there any important changes to the ACA filing process for 2023?

A: On February 21, 2023, the IRS and the Department of the Treasury changed the Federal eFile threshold for 2023 from 250 to 10. Click here for more information. For specific W-2 and ACA form information, click here.

Q: What is the Affordable Care Act (ACA)?

A: The Affordable Care Act (ACA) created new reporting requirements mandatory for calendar years 2015 - 2022 and is the responsibility of the employer. Under these new reporting requirements, applicable large employers (ALE) must provide information to the IRS about the health plan coverage they offer (or do not offer) to their employees. The reporting requirement consists of two types of forms and their related transmittals. Any applicable large employer (ALE) with 50+ employees must file ACA 1095 information, including those that do not offer healthcare insurance.

Q: I've already set up the Affordable Care Act Information in a previous year, are there any changes for 2023?

A: No changes were made to the Affordable Care Act setup information in CenterPoint Payroll in 2023.

Q: How do I determine if I am an applicable large employer (ALE) and if I need to track and report Affordable Care Act information?

A: To determine if you are an applicable large employer (ALE), please either contact your tax preparer or accountant or use the links below provided by the IRS.

Q: How do I set up the Affordable Care Act Information in CenterPoint Payroll?

A: To set up ACA employer and employee information in CenterPoint Payroll, please refer to the Affordable Care Act (ACA) and CenterPoint Payroll document for specific information.

Q: How do I file my ACA forms with CenterPoint Payroll?

A: Select Reports > Federal & State Payroll Forms & Reports > Federal Tax Forms. Choose the 2023 1095/1094-C or 20221 095/1094-B and click OK. Follow the onscreen wizard to complete the form. Please refer to the Affordable Care Act (ACA) and CenterPoint Payroll document for specific information or View an ACA Forms Prepare & Print Video - Duration: 50 min 01 sec.

Q: I have part-time employees that were active for the year; do I need to set up their coverage information on the ACA Information tab in CenterPoint Payroll even though I won’t be printing a 1095 form for the part-time employees?

A: If you want your ACA employee counts to be accurate, you need to set up your part-time employees with ACA coverage periods. These employees can be set to not produce a 1095 but be included in the ACA counts by selecting Setup > Employees > ACA Information tab, on the left side of the screen add a Coverage Period, and then on the right side of the screen in the Status box select Part-Time and in the Offer box, select Not Applicable (No Form).

Q: I've determined I am an applicable large employer (ALE), what are my reporting requirements for the Affordable Care Act?

A: To determine what your reporting requirements are, please either contact your tax preparer or accountant or use the links below provided by the IRS.

Q: I want to send my employee’s 1095 forms electronically to be viewed online with Aatrix. How do I set up my employees to receive electronic copies?

A: Select Setup > Employees > Payroll tab and then select the Consent To Electronic 1095 check box. If this box is selected, a signed consent form must be on file. This form can be printed from Federal & State Payroll Forms & Reports > Federal Tax Forms and selecting Electronic 1095 Consent in the Report box. Additional charges apply for eFiling with Aatrix.

Q: After I enter all of the applicable information needed for the ACA requirements, when can I begin processing and printing the ACA forms in CenterPoint Payroll and Aatrix?

A: The final version of the ACA forms will be available in the December 20th timeframe. You will automatically be prompted to perform an update for Aatrix during this week.

Q. What are the steps for printing the ACA forms?

A. Step-by-step instructions (documents and videos) for printing the ACA forms are available in the Help on our website. At www.redwingsoftware.com, select Menu > Payroll Software - CenterPoint Payroll > Help. Within the Help, in the Search bar, enter ACA and then click to display the documents and videos. There are three general steps to printing the tax forms:

• Transferring information from CenterPoint Payroll to Federal/State Tax Forms (Select Reports > Federal & State Payroll Forms and Reports > Federal Tax Forms).
• Review the transferred information using the Federal/State Tax Forms viewer and make any needed changes.
• Print or eFile the forms.

Q: If I choose to eFile my ACA forms, is there a charge per form/employee?

A: Yes, please click here to view the eFile pricing for ACA and other tax forms.

Q: I've decided to eFile my ACA forms and want more information about signing up to eFile and the eFile process, where can I get more information about eFiling?

A: You can obtain additional information about eFiling at https://customer.aatrix.com/redwingsoftware.

Q. What are the 2022 eFiling deadlines for ACA Forms?

A. Efiling deadlines can be located from this link: https://efile.aatrix.com/pages/public/FilingDeadlinesPublic.aspx?v=ATX000.

Q: Do I need to order ACA forms or can I print them on plain paper?

A:. You are able to print all of your ACA copies on plain paper; you do not need to print the transmittal on preprinted forms.

Q: What are the available Affordable Care Act reporting forms and what are the differences between the forms?

A: The Affordable Care Act reporting forms are:

• Form 1095-C must be issued by employers with 50+ full time employees (including full-time equivalent employees) or who are a member of an applicable large employer (ALE) group to employees and to the IRS. Filers may submit multiple 1095-C batches to the IRS.
• Form 1094-C is the transmittal form that must be filed with form 1095-C. This transmittal may have up to three pages which must also be included when e-filing each batch to the IRS.
• Form 1095-B must be issued by a self-insured employer with less than 50 full-time employees (including full-time equivalent employees), or by the insurer to employees and to the IRS as proof of healthcare coverage.
• Form 1094-B is the transmittal form that must be filed with form 1095-B.

Q: I've determined I am an applicable large employer (ALE), and have many questions about specifics regarding Employer Shared Responsibility Provisions, where can I locate information that will help answer my questions.

A: You can either contact your tax preparer or accountant or use the links below provided by the IRS.

Q: I am printing 1094/1095-B forms, does anything need to be verified or changed on the Employee Contact Information screen?

A: Yes, if you are printing 1094/1095-B forms and you have not updated the Origin in Setup > Payroll Details > Employers if you provide Self-Insured Coverage, it will be necessary to verify the Policy Origin Code and change the code to accommodate your company. Select each employee, scroll to the right to view the Policy Origin Code, and edit by selecting the appropriate code form the drop-down list. This code will always default to Code A if you do not change it. The codes are as follows:

• A - Small Business Health Options Program (SHOP).

• B - Employer-sponsored coverage.

• C - Government-sponsored program.

• D - Individual market insurance.

• E - Multi-employer plan.

• F - Other designated minimum essential coverage.

• G -Individual Coverage HRA (Health Reimbursement Arrangement)