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CenterPoint Payroll Changes and Enhancements (Version 3)

  • New Reports
    • Hours Worked (Since Raise) - This report can be used for hours-based raises. It allows you to track hours for specific earnings as of the last date an employee received a raise. This report works in conjunction with the Setup > Employees > Employment tab where you enter the Last Raise Date (this date will default to the current system date) and the Hours to Next Raise.
    • Hours Worked (Since Hire) – This report can be used for hours-based raises. It allows you to track hours for specific earnings as of the employee's hire date. This report works in conjunction with the Setup > Employees > Employment tab where you enter the Hire Date.
    • Employee Pay Register (Summary) – Use the Employee Pay Register Summary to list the summary information on each employee for one or more pay runs. For example, if Sam Apple has been paid in two successive payroll periods, his payroll information for both pay runs will be listed in one summarized total.
    • Employee Pay Register (Detail) - Use the Employee Pay Register Detail to list the detail information on each employee check for one or more pay runs. For example, if Sam Apple has been paid in two successive payroll periods, his payroll information for the first period will be listed under the first check date and second period payroll information will be listed under the second check date.
    • Employee Prepayment (Summary) - Use the Employee Prepayment Summary to list and verify unposted pay run information in summary for one or more pay runs.
    • Employee Prepayment (Detail) - Use the Employee Prepayment Detail to list and verify unposted pay run information in detail on each employee check for one or more pay runs.
  • Reports
    • When entering dates on reports, the second date will default to the first date entered. This will affect all reports that have a date range selection available.
    • State Unemployment Tax by Employee - Added an Hours Worked column as an available column. This column can be added to the report by modifying or creating a variation of the standard report.
    • Paying payroll liabilities will no longer result in negative invoices displaying on the Vendor Aging report in some situations.
  • New Transaction Screen - Create Direct Deposit Prenote - This option will allow you to create direct deposit prenotes (for any employee with a prenote or active deposit status set) without having to first create and process a pay run. Once the prenote file is generated, the status of each selected employee will be changed from Checking Prenote or Savings Prenote to Checking Deposit or Savings Deposit respectively if needed.
  • Preferences
    • Added the ability to set the number of checks, payroll checks or invoices that you want to print. There is a new Number of Copies option available within the printing preferences for checks and payroll checks.
    • Added a new option to the Payroll Check Printing section called Print Direct Deposit Amounts. This option will print the net checking and savings deposit amounts on direct deposit advices.
  • Pay Employees
    • Speed Improvements - Improved system performance in the following areas: Up to 75% faster to switch employees on the Pay tab, made it faster to switch to the Process tab, made it faster to switch to the Pay tab.
    • Earnings on the Pay tab in Pay Employees will now be sorted by the earning name.
    • You will now be able to process and post a pay run if an earning is set to track hours, is visible on a pay run and is not being used in the pay run.
    • In rare instances, you will no longer receive a generated transactions would not balance message when processing specific pay runs.
  • Setup
    • Employees - Added an Effective Date field to the Earnings Update screen. This screen is displayed if you update your earning rates using the base rates on the setup of Employees on the Earnings tab.
    • Deductions & Benefits - The category, employee method and employer method can now be modified after a deduction or benefit has been saved. Prior to this update, once you saved a deduction or benefit, these fields were disabled.
  • Create Direct Deposit Files/Create Direct Deposit Prenote - The information entered on the Create Direct Deposit and Create Direct Deposit Prenote screen will now be recalled automatically the next time you enter the screen. For example, the File Path and Name will be remembered.
  • Timesheets/Workgroup Timesheets and Salary Time Allocations - The Production Center Detail field is now available for selection within Timesheets, Workgroup Timesheets and Salary Time Allocations.
  • Vacation/Leave - If you are using fixed rate leave and accrue fixed rate leave when you process and post your pay run, the Calculate Leave screen will now close after clicking Save.
  • Time Import
    • Time Import has been updated to accept import files that have some fields with quotes surrounding and others without quotes surrounding. This applies to import definitions set up with a text qualifier.
    • If an employee has a local tax set up, it will now default on imported time.
  • Backup - Updated the backup process to work properly in a networked environment.
  • Registration - If you registered your system with a name that includes an “&”, you will no longer receive a Failed to load application : an error occurred while parsing entity name. Line 3, position 26 message.
  • 2008 Tax Table Update - 2008 Tax Tables update for the state of Idaho.
  • 2008 Tax Table Update - 2008 Tax Tables as of 02/29/08. Utah tax calculation change.
  • Transactions
    • Pay Employees - If using direct deposit and an employee is set to "Prenote" a paper check will now print instead of a direct deposit advice.
    • Pay Employees - Updated the Washington L&I tax to calculate according to the updated Washington state guidelines.
    • Check Printing - Added an option to not print an overflow report when printing payroll or liability checks.
    • Check Printing - The employee middle initial will now print on payroll checks.
    • Check Printing - If a line of credit account is used when paying a liability check, duplicate invoices will no longer display on the check stub.
    • Check Printing - You will no longer receive an error message if you try to print a liability check for a vendor that has a very long name.
    • Time Import - If a date is not included in a time export file, the time import process will now display a Date field that can be changed. All time import records will be assigned to the selected date.
    • Leave Adjustments - The available fields in this screen will now be formatted based off your Payroll General preference settings for hours.
    • Leave Adjustments - You will now be able to enter a leave adjustment for an employee who has less than a year of service. This only would happen if a beginning balance record was created for an employee, but no leave calcuations had taken place.
    • Calculate Paid Leave - The used and available vacation balances will now update properly if your pay run crosses a year.
  • Reports
    • General Ledger - Added a new default filter called "Include Period Subtotals" to the Report Selections. This option is a yes/no option that will turn the subtotal by period on or off for each account.
    • General Ledger - Added a new default filter called "Line Detail Account" to Report Selections.
    • General Ledger and General Ledger Account Activity - Bolded the header row and total row for each account to make the report easier to read.
    • General Ledger and General Ledger Account Activity - Added columns to sort data by account type and account category. Changed the default sort for both reports to Account Type Sequence, Account Category Sequence, Account Number, and Account Name.
    • Payroll Check Register - You will no longer receive a time out error if you try to run this report for a pay run with a large number of employees.
    • Gross Wages - Redefined what "Gross Wages" means in the system. This change updated how gross wages are reported in Federal and State Tax Forms and on the Federal Unemployment Tax by Employee report.
  • Setup
    • Employees - The Earnings and Deduction lists are now sorted alphabetically on the Earnings and Deductions & Benefits tabs.
    • Employees - It will no longer be possible to accidentally copy the base rate from one employee to another when navigating between employees. This would only happen in very rare circumstances.
    • Employers - If you have multiple employers that use the same Worker's Compensation Class, the class will only be available once on the Payroll tab.
    • Leave - Expanded the Wait Period field for hours to include 4 digits instead of 3.
    • Time Import - A fixed value over 99 can now be entered when creating a fixed width time import definition.
  • System - Added the ability to copy and paste the date from the first date control to the second date control. This functionality is available on any date control that has a From and To date available.
  • Federal & State Payroll Forms & Reports - You will no longer receive a time out error in some rare cases when trying to run some Aatrix reports.
  • Online Support Services
    • Check For CenterPoint Updates - If the latest CenterPoint Update Center has been installed, the CenterPoint installation pieces will now silently install. This change allows the updates to run without the user having to answer specific installation questions.
    • Check for Federal/State Tax Forms Updates - You will no longer receive an error if you check for Aatrix updates from the Help menu. Note: You are automatically notified that updates are available when you run your Federal/State tax forms.
  • Tax Updates - Tax table updates will now be available for download within the program from Online Support Services\Check For CenterPoint Updates. Note: The available tax updates will not display in the application until the current tax update install has been completed. Contact out Customer Support department with questions.
  • Security - A security policy can now be set that will restrict users from gaining access to transaction screens through Transaction Search.
  • Reports and Posting Cash Balances - Updated the cash posting process to handle several different transaction scenarios. Prior to version 3.7, it was possible to make your Cash Balance Sheet go out-of-balance with certain unique transactions. Note: This does not affect a stand-alone payroll installation.
  • Calculate Paid Leave - Leave calculations will now take into consideration the employee percent setup on the leave tab for a specified employee.
  • Pay Employees - You will no longer receive an error if you try to import timesheets that have local taxes and vacation entered on them.
  • Preferences / Interfaces - Batches created from the CenterPoint Payroll to TurningPoint interface are created as recurring batches.
  • Timesheets
    • If you import timesheets and view the accounting tab on the detail button, the default local tax will now default if the employee has the tax set up.
    • If you entering vacation/pto time in timesheets and import into Pay Employees, the employees available balance will now be updated.
  • Pay Employees - Corrected an extremely rare "Timeout Expired" message that can be displayed if you click between the Select and Pay tab in some databases.
  • Pay Employees - Federal and State unemployment were not calulating for the first pay run of 2008.
  • E2 Export - The assigned direct deposit advice number will now be included in the E2 export file.
  • 2008 Tax Table Update - 2008 Tax Tables as of 12/10/07.
  • Federal & State Payroll Form and Reports - Added an option to print W-2s for Non-Agricultural or Agricultural employees.
  • Pay Invoices Due - Liability invoices created from pay runs will now be split between Non-Agricultural and Agricultural invoices. Invoices are split depending upon the types of employees on the pay runs.
  • Reports
    • Payroll Check Register - Added a Payroll Check Register that will include all payroll checks and liabilities paid that were associated to a pay run.
    • Leave Balances - The Category Abbreviation column will now print the heading instead of the first employees abbreviation.
    • Aatrix Reporting - The employer paid taxes will now show as payments on the 940 or SUTA reports.
    • Aatrix Reporting - If an employee is marked as an Agricultural Employee (Form 943) on the Payroll tab of Setup/Employees, they will now be included in the W-2s. Previously employees marked this way were not included in the W-2 process
    • Trial Balance - You will no longer receive a "Specified cast is not valid." message if you try to run the report in Stand Alone Payroll.
  • Transactions
    • Pay Employees - You will no longer receive an "Import Failed" message if you import time into Pay Employees in some rare situations.
    • Pay Employees - The employee tax total for each employee will no longer round in some situations. If the payrun had an earning that had a flat tax associated with it, the system could have rounded up or down one penny.
    • Timesheets/Time Import - Added functionality to warn or notify the user if there are specific issues with a time import file. If an employee is not set up properly and the time can not be imported, you will now receive a log showing what failed.
    • Pay Employees - If you enter negative employee benefits or employer taxes on a pay run, the proper journal entries are now created.
  • Setup
    • Employees/Leave tab - The lookup control for the earning will now only show earnings that have been set up on that employee, not all earnings for the employer.
    • Employees/Leave tab - The leave fields will now display the number of decimal places set in preferences. The setting is in File/Preferences/Payroll General.
    • Leave - The leave table entry will now allow the number of decimal place settings set in preferences. The setting is in File/Preferences/Payroll General.
    • Calculate Paid Leave - Calculate based on eligibility anniversary date with a yearly method is now calculating accrued leave hours correctly
    • Employees - You will no longer receive a "Failed to Save Record" message in some rare cases when editing and saving employees.
  • Preferences - You can now set Payroll - Check Printing at the application and database level.
  • Preferences
    • Security - Added policies to set up menu level security on the application.
  • Reports
    • Federal and State Unemployment Tax - The Federal and State Unemployement Tax reports will now display the correct taxable wages and wages over the limit when run for a specific time period.
    • Aatrix Reporting State Unemployment - The State Unemployment reports will now display the correct wages and wages over the limit for specific quarters. Note: If you have had this problem, please contact customer support for a solution.
    • Payroll Register Detail - Added an option to the Payroll Register Detail report that will allow you to suppress the check detail. This allows you to create a much shorter version of the Payroll Register Detail report.
    • Federal Tax Withheld - The Federal Tax Withheld report now reports the employee share of social security and medicare, not the employer and employee total combined.
    • Federal Tax Withheld - The Federal Tax Withheld report will now show the correct social security wages if the employee is over the limit.
    • Payroll Prepayment Detail - You will no longer receive the following message when running the Payroll Prepayment Detail report: ambiguous column name abbreviation.
    • Payroll Register Summary - Modifed the default report to display the following columns: Pay Date, Check or Advice #, Total Hours, Gross Earnings, Employee Taxes, Deductions, Net Pay, Employer Taxes.
  • Setup
    • Start-up Pay - You are now able to edit a start up pay after it has been saved. In previous versions you could not edit start-up pay. Note: It is recommended that you enter and finalize your start-up pay prior to entering any new pay runs.
    • Earnings - Added a Multiplier field to all overtime earning codes. This multiplier makes it easy to update your overtime rates. The multipler can be entered or changed at the earning, employer or employee level.
    • Employee Base Rate Earning Update - Easily update all your employee earnings by entering a base hourly, salary or piece rate. Prior to saving you can see the base rate, mutiplier, current rate and new rate.
    • Employers Worker's Compensation - On the Employer / Taxes tab, we added a Use Overtime Premium Wages (Base Rate * Multiplier) and User Base Rate option for setting up how you calculate Worker's Compensation. This will allow you to report and calculate based off of your state guidelines.
    • Employees - Added options on the Payroll tab of Employee setup to mark an employee as H-2A and report the wages on the W-2 or 1099 Miscellaneous.
  • System
    • Network Install - When trying to add a database to a client workstation in a network environment, you will no longer receive the following message: The database is either missing or corrupt.
    • Address Entry - You are now able to enter a foreign address for companies, employers and employees.
  • File / Export / Generic Export - Added export options that allow you to set up specific export files. For example, YMCA exports.
  • User Defined Reports - Added a Lacerte Interface user-defined report. This user- defined report can be used to interface with Lacerte tax software.
  • CenterPoint Payroll to TurningPoint Interface - Added the CenterPoint Payroll to TurningPoint interface that allows you to post general ledger entries to the TurningPoint General Ledger.
  • Reports
    • Audit Printed Checks - Added the Audit Printed Checks report. This report displays the history of each check that was physically printed through the program.
    • Employee Earning and Earning Detail - Added the Employee Earning and Earning Detail reports. These reports will display detailed information about the reported earnings on pay runs.
    • Worker's Compensation Summary - Added a Worker's Compensation Summary report. Also added a variation of the Worker's Compensation Detail report that reports the employee share of Worker's Compensation.
    • Employee Deductions & Benefits - This report will now sort by employee last name/first name by default.
    • Payroll Register Detail - The Payroll Register Detail report will now show only pay runs with a posted status. Previously the report displayed open, processed and posted pay runs.
    • Payroll Prepayment Detail - You will no longer receive the following message when you run the Payroll Prepayment Detail report: Invalid column name Employee First Last Name.
    • Tax Liability - The Tax section in the Report Selections area will now show only the taxes that are set up in the current database.
    • Filters - Updated reports to include more report filters. This will allow for better reporting.
  • Pay Employees
    • Negative Deductions - Pay Employees will now allow the entry of negative deductions.
    • Leave - For leave types other than fixed, the used and available leave will now be updated if the Accrue Fixed Rate Leave checkbox is not selected.
  • Pay Invoices Due - Added overflow functionality to the printing of liability checks. If the number of invoices being paid on the check do not fit on the stub, an overflow report will print.
  • Preferences - Added a new preference to display the accounts in Setup / Accounts / Accounts in a list instead of grouped by account type. The preference can be found from File / Preferences / Accounts / Account Settings. Set the Display As Flat List option as Yes to display the list or No to group by Account Type.
  • System
    • Export/Import Path - The last used export and import path will now save the last used path. For example, if you export a report to the C drive, the next time you export a report the default path will default to C. This change has been implemented system-wide.
    • Sample Databases - The sample database attach process has been updated so backup files are unzipped and attached. This makes it easier to install and use the sample databases.
    • New Database - Updated the new database creation process so that it is always successful when copying from another database.
    • Backup - Fixed an issue with backup file size on the Windows Vista Operating System. In previous versions, the backup size grew each time a backup was performed.
    • Restore - Updated the restore process so it will be fully functional in a Citrix or Terminal Services environment.
    • Filters - Have been expanded in payroll setup items and payroll reports. The expansion of the filters allows for more reporting options.
    • Red Wing Payroll to CenterPoint Payroll Migration - Employees will now display in Setup / Employees after completing a migration process.
    • Navigation Buttons - Added Alt + navigation options to the navigation buttons.
  • Preferences
    • Check Printing/Preferences - The LT103 check format has been added as an option for printing checks. The LT103 format has the check on the top with two stubs below. This preprinted form type is compatible with the Perception top check (LT103).
    • Preferences/Check Printing Settings - Added a description box below the form type that explains the selected form.
  • Setup
    • Employer Setup Wizard - A wizard has been added that will help setup the employer. This wizard helps in setting up taxes, earnings, deductions and accounts. The wizard will be launched the first time a database is opened, or when the New button is clicked on the List tab in Setup/Employers.
    • Earnings, Deductions, Taxes Default Accounts - When setting up earnings, deductions or taxes, you must now enter a default account that will be used when you process a pay run. This change makes setup and processing of a pay run easier.
    • Earnings, Deduction/Benefits, Leave - When a user adds a new Earning, Deduction/Benefit or Leave item to a database it will be added (checked) for all employers in that database.(Note: This is a general payroll requirement. It does not pertain to the wizard discussed above).
    • Employers - If you create a new employer from the Employer Setup button in Setup/Companies, the address will be copied from the company to the employer setup.
    • Earnings, Deductions/Benefits, Leave - Removed the combine functionality from the Earnings, Deductions/Benefits, and Leave screens.
  • Transactions
    • Transaction Search - An Entry Screen option has been added to the Results tab. This option was added to make it easier to find transactions that were created from specific transaction screens.
    • Pay Invoices Due - Added the ability to change the vendor on an unpaid invoice. A right-click option has been added that allows the vendor to be changed to a different vendor to be paid.
    • Liability Check Printing - Added overflow functionality to check printing. When printing Accounts Payable checks, an overflow statement will be printed if there are more than 12 lines on the check stub.
    • Pay Employees - Added Alt + navigation options to the buttons on the Pay tab of Pay Employees.
  • Reports
    • Three new reports have been added, the three reports are: Deduction and Benefits Liabilities, Employee Deductions and Benefits, and Retirement Plan Contributions.
    • State Tax Forms - Updated the Nebraska state unemployment wages so they transfer to Aatrix properly.
    • Payroll Register Detail - Will now sort properly if a report variation has been created that sorts by abbreviation.
    • Payroll Register Detail - The report total for benefits has been updated and will now show the total for all employees included on the report.
  • Reports - Added an H-2A Journal report and the ability to print hours offered on payroll check stubs.
  • Reports - The default for the employee filter has been changed for all applicable reports to “All“.
  • Setup - Once an earning, deduction, tax or leave item has been used in a payrun, it can not be removed from the employer, employee or setup. An earning, deduction, tax or leave item can be marked as inactive from employer, employee or setup.
  • Restore Database - Modified the layout and functionality of the Restore Database screen to make it easier to use.
  • Sample Database - A new updated sample database is now included with this release.
  • Tax Tables - The Ohio Unemployement Wage base has been updated to $9,000 from $9,500.
  • Reports - Payroll Register - You will no longer get an error generating the report where multiple companies exist for a single employer.
  • Names - Updated the names/employee records so names that are set as employees through Setup - Names display in Setup - Employees.
  • E2 Export - The text “PAYRLL“ will now print in the first journal entry portion of the export file.
  • Timesheets - Updated the Timesheets screen to allow decimal entry based on the number of decimals set in the payroll preference.
  • Pay Employees - You are now able to select a line of credit account for a bank account.
  • Employees - If you combine one employee into another employee, the history from the original employee will now transfer to the new combined employee.
  • Earning Categories - If you set up a new earning category with the type as Payroll Advance, it will automatically default to exclude taxes.
  • Registration - Updated the registration process to show the correct number of remaining days if the application is in trial mode.
  • Reports - Updated the Payroll Tax Data reports Report Selections filters. Employee was displaying on the filter twice. These report filters will now display Employer and Employee.
  • Reports - Corrected an issue if you preview a report from the Quicklist and try to save a variation.
  • Reports - Report variations will now be saved if you close the database and reopen.
  • Names and Employees - Modified the combine process for Names and Employees so they are combined and updated properly in all situations.

Version Changes Archive

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Saturday, May 18, 2013