What's New in CenterPoint Time Clock

Version 2.07

• The real-time synchronization speed between CenterPoint and Time Clock has been improved for employees updated with mass update.
• Time Clock Groups, Time Clock Settings and Setup > Employees > Time Clock tab and Mass Update - Added an option to add and assign employee groups to make it easier to customize CenterPoint Time Clock settings by employee group.
• Setup > Employees
  • Time Clock tab - Added a Uses Time Clock check box that allows you to determine by employer if an employee can register, log in (if previously registered), and display under their supervisor in CenterPoint Time Clock. By default, the check box will be selected for all existing and new employees. The Uses Time Clock selection can be changed from the Employee Mass Update wizard under Time Clock options.
  • Reports tab - When the CenterPoint Time Clock service is enabled, the Employee Pay Defaults report will now display on the Reports tab.
• Reports > Payroll Setup Lists > Employees > Employee Defaults (Time Clock) - When the CenterPoint Time Clock service is enabled, a new report will display which provides you with information about employees' default CenterPoint Time Clock configuration (such as the default earning to use when importing time.)

Version 2.05/2.06

• Added an audit log that displays created, modified, and deleted time cards. This allows employees and employers to know when time card entries are edited and what values changed in case there are any discrepancies between entered time, approved time, and final pay. The audit log for a particular time card can be accessed by clicking the Audit Log button on the entries in Activity, History, or Employee Activity. The full audit log for an employee that includes deleted entries can be accessed from the Employee Name menu or as a supervisor from Employee Activity.

• Employee Activity - Added an Approve + Next button which allows a Supervisor to approve time entries and move to the next employee time entries automatically.

• Processes > Payroll > Time Sheets > Import - The import process was modified to prevent errors in specific instances where time cards have no hours when hours are required.

• Added a What's New Link to the main CenterPoint Time Clock website page. This page will include the new features/fixes included in each version of CenterPoint Time Clock.

Version 2.04

• The registration process for a new employee will now be completed successfully if their employee code/abbreviation had previously been used on a different, inactive employee.
• Added documentation links for Spanish-speaking employees. The documentation can be accessed from the Log In screen in CenterPoint Time Clock, from CenterPoint Payroll Help by selecting Menu > Add-On Modules > CenterPoint Time Clock or by clicking the following links: Employee Quick Reference for the CenterPoint Time Clock Website or Employee Quick Reference for the CenterPoint Time Clock App.

Version 2.03

• An email notification will now be sent to the employee when their time entries or time off requests are modified by someone other than themselves.
• Time Off Requests
  • Added an optional Notes field that helps simplify communication between an employee and their supervisor when requesting time off. The new field allows an employee to include additional information with their time off requests which eliminates the need to send a follow up email outside of the time clock system.
  • The time off From/To date filters will now default to one week before today’s date through the same date next year.
• Fixes
  • Email notifications will show the correct time zone for the recipient in cases where the supervisor and employee are in different time zones.
  • The Lookup and Display All buttons on the Managed Kiosks page can now be used correctly on all internet browsers.
  • The Approval Date on the Employee Summary will now reflect the local time zone of the user (based on their time zone settings).
  • Registration – If you attempt to register for CenterPoint Time Clock the first time with an invalid company or employee code, the employee name will always be displayed with the welcome text.
  • Time Off Requests
    • The screen can now be resized without overlapping fields.
    • When a Supervisor removes an approved time off request for an employee, the Supervisor’s Supervisor will no longer receive an email notification.
    • Time off requests will show the correct time zone in cases where the supervisor and employee are in different time zones.
    • If a supervisor or administrator enters a time off request for an employee through the time clock app that spans multiple days, the associated time cards will be populated with the appropriate hours.

Version 2

• Added the ability for employees to report tips earned during their shift when they clock out so taxes can be calculated without manually collecting and entering tip amounts.
• Processes > Time Sheets > Time Import – Added an option to import CenterPoint Time Clock time cards with a start date and total hours. This allows time cards that cross days to be imported on one time sheet so overtime can be calculated accurately.
• Inactive employees will now be removed from supervisor employee lists and will not be able to access CenterPoint Time Clock.
• Added the ability for employees who work in multiple departments to have their time managed by the appropriate department supervisor.
• Added a new Employee > Employee Status screen that displays all employees a supervisor is responsible for and their current status/detail: In, Out, or on Leave. From this screen, a supervisor can perform the following functions for a group of or individual employees: clock in/out, add time, or display a map that shows the GPS clock in/out location.
• Added the ability to limit employee clock in/out to specific GPS coordinates.

Version 1

• Improved the automatic synchronization process between CenterPoint and the web application. Streamlined the company registration process.
• Processes > Payroll > Time Sheets > Time Import > Time Clock
  • Corrected a communication issue with the time clock and CenterPoint Payroll between 7 pm and 12 am allowing time sheets to import into the application.
  • Zero hour time entries will now be skipped and removed from the time clock during the import process.
  • Added a View button to the Time Card Summary screen that when clicked will display a list of those employees (and their supervisor) who have unapproved time cards.

• Pay defaults attached in Setup > Employees > Time Clock will now be unique for each Company/Employee/Pay Default for employees in CenterPoint Time Clock.
• The Date/Time of clocked entries can now be changed by Supervisors and Employees (if allowed to manually enter time). The modified time entries will be changed to manual entries when they are saved.
• Added functionality that will automatically handle employee breaks to clocked activity by adding an Automatic Unpaid Lunch Break option that is set to the length of your employee breaks and a Break Taken Today option to the Clock Out screen.
• There is now a Notes field that can be displayed on Clock Out, Add/Edit screens in Time Clock. It is available if selected as a available field in Setup > Payroll Details > Time Clock Settings.

• Activity > Add
  • Added the ability to adjust manually entered time by break hours.
  • The Date Out box will now default to the same date entered into the Date In box.
  • Added a Total to the Activity, Employee Activity, and Employee Summary screens.
• Setup > Payroll Details > Time Clock Settings
  • Administration tab - Added an Administrators tab that will allow you to select employees that can manage all employees in the CenterPoint Time Clock module. Administrators have the same ability as a Supervisor, but for all employees.
  • Options tab
    • Added a When importing, round Clock-In and Out times to the nearest minutes option that when set to a number greater than zero, time entries will be rounded when they are imported into CenterPoint Payroll Time Sheets.
    • Changed the Allow Employees To Modify Time check box to be an Allow Manual Time Entry check box that when selected allows employees to create (add/edit/delete) manual time entries and delete Clock-In/Out entries.
  • Time Card Fields tab – Added a Notes field to the list of available clock-out fields. When the Notes field is selected, a Notes text entry field will be included on the Clock-Out/Edit screens.
• Time Off Requests
  • When a time off request is removed, the details about the time off request will be included in the email notification sent to Supervisors and/or Administrators.
  • Added the ability to filter the Time Off Requests screen by Type of leave and Dates From/To and filter the Employees > Time Off Requests screen by: Employee, Type of leave, Status, and Dates From/To. The filter selections are remembered only for the duration of the CenterPoint Time Clock session in your internet browser.
  • Time off requests will now include the Employee Name in the Subject of the email sent to the employee's supervisor.
  • Time off request emails will now contain more detail, for example: the employee requesting the time off and the date, length, and the type of the request. If the request is to cancel a previous request, information about the original request will now be included.
  • Added functionality that will allow employees to request time off that sends an automatic notification via email to a supervisor and for supervisors to approve/deny the request and send automatic notification via email to the employee. Once approved, time off requests in the period being imported will create time sheet entries in CenterPoint Payroll.
• Registration
  • Registration confirmation emails will now be reissued when registering with an email address that has not yet been confirmed.
  • If you attempt to register a new company with your account and a duplicate exists, the Duplicate Registration notification email will now include text about registering another company and a link to the settings page in CenterPoint Time Clock.
  • Added a new Confirm Email field which must match the contents of the Email field content for registration to be processed.
• Fixes
  • Setup > Employees – Improved the efficiency of the time clock synchronization process to eliminate duplicate keys being created in the database. The message, “An item with the same key has already been added.” will no longer display.
  • Modified the time clock synchronization process to be more efficient for large synchronization processes.
  • If you have two back to back Clock In/Out time cards, you will no longer receive a conflicting time card message if you change the details on one of the time cards.
  • It is no longer possible to enter an incomplete manual entry that includes a clock in Date/Time without also including a clock out Date/Time.
  • The Email box on the Registration and Login screens have been changed to an appropriate size for the device being used to register/login to CenterPoint Time Clock.