Notes from the President

Ken Hilton - President Red Wing Software

Be prepared and have a plan. The last few weeks have had some excellent and unfortunate examples of the importance of being prepared and having a plan. The recent weather tragedies around the country, especially in the south central United States, are perfect examples of how critical it can be if you’re not prepared for the possibility of severe weather events. Many people’s lives were saved because of severe weather warnings, and their own individual preparedness with storm shelters or evacuation plans.

Even the less severe weather events that have been prevalent throughout the central and upper Midwest with the late, wet spring and farmers’ inability to get field work done as early as normal, required contingency plans for the rest of the season.

Closer to home, we had a customer recently lose over two years of financial information because of a problem with his main computer. He had religiously backed up his data, only to discover his backups were not going to the correct location, and when his computer had a problem, he found that his last good backup was two years old.

These conditions give us a good wake-up call on the importance of being prepared and having a plan for the unexpected. Whether dealing with weather, economic conditions, or technology problems, we all need to think about what our plan is to recover from unexpected and uncontrollable situations.


Notes from the President

Ken Hilton - President Red Wing Software

It’s that time of year again, time for us in the United States to calculate what we owe in taxes to our Federal and State treasuries. Whether you choose to do your own tax returns or hire another professional to help, you should have a good and complete accounting of the financial information you need to complete the task.

At Red Wing Software, we believe that you should keep records for your own business analysis. You need this information more than any other person or entity to ensure you have a firm grasp on the profitability of your business. On the plus side, it also allows you to easily prepare your taxes. If you keep good records for yourself, information for your accountant, banker, consultant, or anyone else should be an easily extracted by-product of those records.

If your records aren’t complete, you should seriously take a look at the process you use to keep these records. Since most of you reading this are likely using some Red Wing Software accounting product, you have the foundation to keep accurate, detailed, and complete records.

While I’m certain most of us don’t want to pay more taxes than we owe, we need to remember that taxes are the rent we pay for the privilege of living in this great country.

On a topic closer to all of us at Red Wing Software, this month marks the end of an era. Long-time co-worker and mentor Jon Isackson has decided to retire. Jon has been with the company since the beginning. You can only imagine the number of hats a person can wear over a career that spans more than three decades. Jon has had a huge impact on making the company what it is today, and his vast knowledge, history, and leadership will be missed. Knowing Jon, he won’t be slowing down, and will likely look back and try to figure out how he ever had time to work. We certainly wish Jon the best in his well deserved retirement.

If It Works, Don’t Fix It?

If it works, don’t fix it. I’m sure everyone has heard that statement, but is this philosophy always good to live by? That depends on what it is that “works”. In some cases, you can get away with letting things fail, and then take the action to fix or replace them. In other cases, it’s a good idea to fix things at the first sign of trouble, and sometimes things should be “fixed” even before anything appears to be wrong. Let’s take a look at a few examples.

Let’s say the speakers on your computer are making a funny noise, and it’s not because you’re watching hilarious YouTube videos. It might be okay to put up with the noise because if the speakers fail, it’s probably not critical to running your business. Or, your car is making a noise that you have identified and it is not compromising safety. In this case, you can turn the speakers up and not hear the noise anymore.

A while back, I saw oil coming from underneath the engine of my airplane. It was running fine, but was sending me a message that something was wrong. This got my attention right away, as I don’t have a backup in case it decides to fail. I fixed it!

Speaking of backups, how is your computer running? I’ll bet it’s running just fine, so why would you need to back up your information? Computers rarely give you a sign that something is about to go haywire. That doesn’t mean you don’t need a backup. And, while we’re talking about technology, how old is the computer and/or software that your business is relying on?

Eventually, the computer will fail, and the old software on it may not run on new equipment. Are you prepared to re-enter all of the information you need to run your business because your data will not move to newer software? Think about it.

Sometimes things need to be fixed, even if they still work.

Ken Hilton, President